Privacy Notice
The state justice administrations provide this joint register portal of the German federal states for a simple and uniform access to retrieve data from the Commercial Register (HRA and HRB), the Register of Cooperatives, the Partnerships Register and from the Register of Associations. The register portal is operated by the Ministry of Justice of the state of North Rhine-Westphalia.
In this privacy statement we would like to give you an overview of how the state justice administration makes sure your data is safe, what kind of data is collected and for what purpose such data is collected and what use is made of the data.
Since technical and editorial operation of this website is conducted by the Ministry of Justice of the state of North Rhine-Westphalia, the responsibility fundamentally rests with the Ministry of Justice of the state of North Rhine-Westphalia. The state law of North Rhine-Westphalia shall apply along with the relevant European and federal statutory provisions.
On a regular basis, data published in the register portal lies in the purview of the relevant register court's data sovereignty. The court alone decides what kind of data will be entered into the register and therefore available via the register portal. In doing so the relevant register court follows the legal provisions of the affected federal state, to the extent state law provisions are applicable.
Ministerium der Justiz des Landes Nordrhein-Westfalen
Martin-Luther-Platz 40
40212 Düsseldorf
Phone: +49 211 8792-0
+49 211 8792-0
address:
Ministerium der Justiz des Landes Nordrhein-Westfalen
Behördlicher Datenschutzbeauftragter
Martin-Luther-Platz 40
40212 Düsseldorf
Phone: +49 211 8792-0
+49 211 8792-0
The legal basis for operating this website, collecting, processing and distributing personal data through this site are Article 6 subsection 1 sentence 1 letter e) of the General Data Protection Regulation (GDPR), Section 79 of the German Civil Code (BGB) and Section 9 of the German Trade Law (HGB) in connection with Section 156 of the German Cooperative Law (GenG) and Section 5 of the German Law on Partnerships Related to Free Professions (PartGG). If any information is saved or data entered in entry forms while using the website, data processing is conducted based on the provisions of Article 6 subsection 1 sentence 1 letter b) and e) of the GDPR.
Your rights with regard to personal data related to you are provided below:
- right of access by the data subject under Article 15 GDPR,
- right to rectification under Article 16 GDPR,
- right to erasure under Article 17 GDPR,
- right to restriction of processing under Article 18 GDPR,
- right to object under Article 21 GDPR,
The right of access to data and the right to erasure are subject to limitations provided in Sections 34 and 35 of the German Federal Data Protection Act (BDSG). In any other cases restrictions under Section 10a HGB are applicable.
These rights may be claimed from the Ministry of Justice of the state of North Rhine-Westphalia if and to the extent that such data is under the jurisdiction of this federal state. If you want to claim your rights with regard to data that is under the jurisdiction of a certain register court, then you have to submit such claims to the respective register courts.
You can withdraw a consent given to us for processing your personal data at any time. This shall apply in the same way to any consent given to us prior to the effective date of the GDPR, i. e. before 25th May 2018. Please note that any withdrawal will be effective for the future. Any processing that has already occurred before the date of withdrawal shall not be affected.
For any such purpose please send a message to poststelle@jm.nrw.de register portal
You have the right to lodge through us a complaint regarding the processing of your personal data with the Data Protection and Freedom-of-Information Officer of the state of North Rhine-Westphalia (Article 77 GDPR ).
The competent body is the State Data Protection and Freedom-of-Information Officer. This person can be contacted under:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach
20 04 44
40102 Düsseldorf
Phone: +49 211 8792-0
+49 211 38424-0
Telefax:
+49 211 38424-10
E-Mail:
poststelle@ldi.nrw.de
https://www.ldi.nrw.de
The internet website of the register portal is hosted by IT.NRW (a so-called "Processor" under the provisions of GDPR).
Landesbetrieb Information und Technik Nordrhein-Westfalen (IT.NRW)
Oberlandesgericht Köln, Zentraler IT-Dienstleister der Justiz des Landes NRW (ITD)
Mauerstraße 51
40476 Düsseldorf
Phone: +49 211 8792-0
+49 211 9449-01
Telefax:
+49 211 9449-8000
https://www.it.nrw
While you are using the information we provide personal data will be collected. This is required for technical reasons alone in order to make sure we can make available all functions of our website and maintain the security of our offer. If not mentioned otherwise, we will store data explained below:
Log Files
Each time you access any content of our website, data in the so-called log files is saved temporarily which may possibly allow the identification of a person. The data listed below is collected each time you access the website:
- date and time of data retrieval
- name of the internet service used, the resource requested and the action performed
- query the client has requested
- amount of data transmitted
- error status
- message on whether the query was successful
- IP address of the requesting computer
- client data (including browser, operating system)
- origin of the requesting computer
This data from journal and log files is used for the defence from and analysis of attacks against the portal as well as for statistical evaluation of the numbers of visits to the website (refer below to "Tracking and Statistics"). Upon expiry of a six-week period the access data is anonymised by deleting the IP address from such data records. Stored data is used for statistical purposes only. Neither the data, nor any parts of the data, will ever be provided to any third party. No comparison is made with other existing data.
User Identification Data
In addition to log files we also store data when a user account is created, a user logs in to an account, search words and search results are provided as well as any data that is required to carry out payments. In doing so, we save the following data:
| Form of address | Position |
| Names and companies | Given name |
| Birth date | Telephone |
| User name | Password |
| Country | Postcode |
| City | Street |
| Electronic address | Method of payment |
| Bank | Account holder |
| IBAN | SWIFT-BIC |
| Name of the company | Short name of the company |
| Register court | Register number |
| Sector | Country for invoice address |
| Postcode for invoice address | City for invoice address |
| Street for invoice address | Reason for applying for the exemption from fees |
For more details on what data is collected please refer to the related entry forms.
Data Related to Costs
Following data is stored with regard to each document retrieval action by a registered user:
- time stamp
- IP address
- internal ID of the user
- data related to the document retrieved
- data on the related costs
- related reference number of the user
- comments on the costs made later by the service office
The stored data is used for the ensuing calculation of costs and will not be used for any other purpose.
Service for Citizens and Email
If you wish to contact the relevant state justice administration we provide email addresses. Should you decide to use this form of contact, any personal data shall be entered expressly on a voluntary basis.
The following data from your message may be stored here:
- Name / company
- Given name
- Electronic address
- Street
- House number
- Postcode
- City
- Federal state
- Country
- Telephone
- Mobile phone
- Fax
- Subject
- Your message
- Time stamp
- User / user name
- IP address
We shall use the personal data you will enter only for your intended purpose and only within the purview of the respective state government or the authorities, agencies and institutions charged to carry out respective services.
We will delete any personal data that we receive by email or entry form or by mail as soon as the storage of this data will no longer be required for your intended purpose or for the administrative process initiated and with regard to applicable legal obligations to retain data (the relevant administrative regulations of the federal government and the federal states of Germany shall apply).
In case we cannot directly address your issue we will further your request to the competent body. Such body may be located outside the state of North Rhine-Westphalia. The respective body will then independently give you a notice on the data collected.
Protection of Children
No person below 16 years of age should provide personal data to us other than with the consent of parents or any individual entitled to custody of the child (holder of parental responsibility) (Article 8 subsection 1 GDPR). Their consent must be included expressly in the message (Article 8 subsection 2 GDPR). We will never ask children and adolescents to submit personal data. We do not collect such data deliberately.
Cookie Policy
Cookies are small text files that are downloaded to your computer and saved by your internet browser. They allow us to make our website content more user friendly and more effective.
The website uses so-called "session cookies" (also called temporary or transient cookies). These session cookies are stored only for the time while you are using the website.
Upon any termination of each session such session cookies are deleted.
These cookies are absolutely necessary for the functioning of the website and cannot be disabled in the system.
You can set up your browser in such a way that even these cookies will be blocked or you will be informed about them. But then some areas of the website may probably not work properly.
Session cookies are used under the provisions of GDPR. Without the session cookies you will not be able to make use of what the website offers and will be technically not able to visit the website.
Passing Personal Data to Third Parties
Data that has been recorded or collected for a specific service while you were visiting the website of the joint register portal shall be passed on to a third party outside the state judiciary administrations only
- to the extent we are required to do so by law or under an order of a judge or a public prosecutor, or
- if this will occur following an attack on the internet infrastructure of the state government for the purpose of legal or criminal prosecution.
General Provisions on Data Protection
While we continue to develop the register portal and to introduce new technologies in order to improve our service for you, this privacy statement may have to be amended from time to time.
For general information on data protection please refer to the website of the Data Protection and Freedom-of-Information Officer of the state of North Rhine-Westphalia:
Please note that operators of third-party internet websites links to which are provided from this portal may collect and evaluate data of individuals who visit these websites.
